Code of Conduct

KimoKawaii Anime Experience & Convention Code of Conduct

KimoKawaii is a welcoming, creative, and family-friendly space for anime and pop culture fans. Everyone attending, exhibiting, performing, volunteering, or working at the event agrees to follow this Code of Conduct. Our goal is to create an environment where everyone can enjoy the event safely and respectfully.

Respect Everyone

All attendees, guests, vendors, artists, volunteers, staff, and partners are expected to treat each other with kindness and respect. Harassment, bullying, discrimination, intimidation, stalking, or threatening behavior of any kind will not be tolerated.

This includes, but is not limited to:
Offensive comments or jokes
Slurs or hateful language
Unwanted attention or repeated contact
Following someone after being asked to stop
Blocking someone's movement
Threatening or aggressive behavior
Disruptive behavior that negatively impacts others

Harassment may be determined based on the impact of the conduct, the circumstances surrounding the behavior, and the experience of the person affected. A lack of intent does not excuse behavior that violates this Code of Conduct.

Ask First

Respect personal boundaries.

Always ask before:
Taking someone's photo
Recording someone
Touching someone's costume
Touching someone's props
Hugging or making physical contact

Cosplay is not consent.

A costume, character, or appearance is never an invitation for unwanted attention or physical contact.

Family-Friendly Environment

KimoKawaii is a family-friendly event. All attendees, vendors, artists, and exhibitors must ensure that clothing, costumes, signs, displays, and behavior are appropriate for a general audience. Explicit or adult-oriented content must not be visible in public areas.

Dress Code

Clothing and costumes must be appropriate for a family-friendly event. Nudity, excessive exposure, explicit imagery, or attire intended to disrupt the event are prohibited. KimoKawaii reserves the right to require modifications or deny entry for attire that does not meet these standards.

Follow Staff & Venue Rules

All attendees must follow:
KimoKawaii staff instructions
Venue rules and regulations
Safety guidelines
Posted event policies
Badges must be worn visibly while inside event areas.

Vendors, Artists & Exhibitors

Vendors, artists, exhibitors, sponsors, and partners are expected to maintain professional and respectful conduct toward attendees, staff, other exhibitors, and venue personnel. Displays, merchandise, interactions, and promotional activities must comply with KimoKawaii policies and may not create an unsafe, hostile, or disruptive environment.

Solicitation & Unauthorized Sales

Unauthorized solicitation, fundraising, sales, or distribution of promotional materials is prohibited unless approved by KimoKawaii. Distribution is only permitted with prior approval from KimoKawaii. Retail sales are limited to approved vendors, artists, exhibitors, sponsors, and authorized participants. Unauthorized selling, solicitation, fundraising, or requesting donations is prohibited throughout the event venue and surrounding areas.

AI Screening, Reporting & Enforcement Process

KimoKawaii was founded by a traditional working artist and is committed to supporting artists, creators, and the creative community. Our Artist Alley and exhibitor spaces are intended to celebrate original, human-made work and provide meaningful opportunities for artists to share and sell their creations. KimoKawaii is committed to supporting human-made work while also treating all participants fairly and respectfully. What We Screen: As part of the vendor and Artist Alley application process, all participating artists, vendors, and exhibitors are required to review and agree to KimoKawaii’s AI policy. Participants must confirm that all artwork, merchandise, and products being sold to guests are AI-free and are not generated by artificial intelligence. This requirement applies specifically to items being offered for sale. It does not apply to promotional or business materials such as menus, logos, banners, advertisements, signage, marketing materials, or administrative content that is not being sold as merchandise. On-Site Realities: KimoKawaii reviews applications and requires participants to certify compliance; however, 100% pre-event screening of every individual product is not realistically possible. If a participant misrepresents their work, fails to disclose AI-generated merchandise, or otherwise bypasses the application requirements, that does not mean KimoKawaii approved or knowingly permitted the material. Reports of suspected AI-generated merchandise will be documented and reviewed by KimoKawaii Event Management. In most cases, these concerns will be investigated and addressed internally following the event rather than through an immediate public confrontation or removal during the convention. Event Management may review the participant’s application, merchandise, available information, and any supporting information provided with the report. Confirmed violations will be documented and will likely affect the participant’s eligibility to return to future KimoKawaii events. Serious, intentional, or repeated violations may result in future participation being denied.

Reporting, Privacy & Discretion

Anyone who believes merchandise being sold may violate KimoKawaii’s AI policy is encouraged to report the concern privately to Event Management. Once a report is received, KimoKawaii may acknowledge it with a response such as “Thank you for bringing this to our attention. We will look into this matter.” Due to privacy, fairness, and discretion, KimoKawaii will not provide reporters with details regarding our investigation, discussions with the participant, findings, disciplinary decisions, or the final outcome of the matter. Submission of a report does not create an ongoing investigation update process, and reporters should not expect continued correspondence or back-and-forth communication regarding the outcome. This allows KimoKawaii to review concerns responsibly while respecting the privacy of everyone involved.

Respectful Reporting & Conduct

We understand that many members of the creative community feel strongly about AI-generated artwork, and we will continue doing our best to prevent AI-generated products from being sold at KimoKawaii. Concerns should be reported privately to KimoKawaii Event Management so they can be reviewed appropriately. KimoKawaii will not tolerate harassment, bullying, threats, public shaming, targeted public attacks, disruptive confrontations, or knowingly false statements about KimoKawaii, its staff, or its participants. Publicly shaming or attempting to humiliate an individual or business is not an acceptable way to address a policy concern. If this type of behavior is brought to our attention and the individual responsible can be identified, it will be considered a violation of KimoKawaii policy and will likely result in the individual being banned from future KimoKawaii events. This applies whether the behavior occurs at the event or through online platforms in connection with KimoKawaii, its staff, or its participants. We understand that members of our community may have strong opinions and concerns, and respectful feedback is always welcome. However, concerns should be brought directly to KimoKawaii Event Management so they can be reviewed and handled appropriately.

Our goal is to keep KimoKawaii a fun, safe, respectful, and family-friendly event for everyone. We ask our community to communicate responsibly and allow Event Management to address policy concerns professionally. Final decisions regarding enforcement of KimoKawaii policies are made by Event Management.

Photography & Video Release

By attending KimoKawaii Anime Experience & Convention, you acknowledge that photography, video, and audio recording may occur during the event.

KimoKawaii Anime Experience and Silverback Events LLC may use event photography, video, audio, booth displays, logos, merchandise, and likenesses for promotional, marketing, educational, archival, and editorial purposes. No compensation will be provided for such use. This applies to attendees, guests, volunteers, vendors, sponsors, complimentary admissions, and minors accompanied by a parent or legal guardian.

Props Policy, Costume Props & Weapons

Props must comply with all venue rules and KimoKawaii safety requirements. Functional weapons, firearms, live steel, projectile weapons, or dangerous items are prohibited. All props are subject to inspection, and KimoKawaii reserves the right to prohibit or remove any prop deemed unsafe. Replica firearms, realistic-looking weapons, projectile devices, explosives, incendiary items, and any item deemed unsafe by KimoKawaii staff or venue security are prohibited.

Alcohol & Intoxication

Excessive intoxication, disorderly conduct, or behavior that creates a safety concern is prohibited. Attendees must comply with all venue alcohol policies and applicable laws. KimoKawaii reserves the right to remove any individual whose behavior is disruptive, unsafe, or inappropriate due to alcohol or substance use.

Illegal Activity

Any illegal activity, including theft, vandalism, possession of prohibited items, threats of violence, or violation of local, state, or federal laws will not be tolerated. KimoKawaii reserves the right to involve venue security or law enforcement when appropriate.

Smoking & Vaping

Smoking and vaping are prohibited inside event venues and are only permitted in designated areas if allowed by the venue. Some venues are smoke free properties entirely so check first before smoking outside. Failure to follow this policy may result in removal from the event without refund.

Accessibility

KimoKawaii Anime Experience & Convention is committed to providing an accessible, welcoming, and enjoyable experience for all attendees. Guests who require accommodations are encouraged to contact our team before the event by emailing contact@kimokawaii.net so we can discuss their needs and determine how we may best assist. KimoKawaii will make every reasonable effort to accommodate accessibility requests; however, some accommodations may be limited by venue restrictions, facility requirements, event circumstances, or factors outside of KimoKawaii’s control. Service animals and accessibility requests will be handled in accordance with applicable laws, venue policies, and safety requirements. We appreciate advance notice whenever possible so our team can work to help create the best experience for all guests.

Minors

Attendees under the age of 18 must be accompanied by a parent or legal guardian while attending KimoKawaii. This policy helps maintain a safe and family-friendly environment.

Reporting Concerns

If you feel unsafe, witness a violation, or need assistance:

Find a KimoKawaii staff member

Visit the Registration area
Contact event security
Reach out through our Contact page

All reports are taken seriously.

Enforcement & Consequences

KimoKawaii reserves the right to immediately remove any individual from the event if their behavior creates a safety concern, disrupts the event experience, violates venue policies, or threatens the wellbeing of attendees, staff, vendors, guests, volunteers, or partners. KimoKawaii staff decisions regarding safety, conduct, and enforcement are final. Consequences may include: Verbal warning; Removal from the event without refund; Badge cancellation; Ban from future KimoKawaii events; Contacting law enforcement when appropriate

Safety Inspections

KimoKawaii and venue security reserve the right to inspect bags, props, costumes, or personal items when necessary for safety and security purposes. Refusal to comply may result in denied entry or removal from the event.

Medical Emergencies

If a medical emergency occurs, attendees should immediately notify KimoKawaii staff, venue staff, or security. Emergency services may be contacted when necessary. KimoKawaii is not responsible for medical treatment, costs, or decisions made by emergency personnel.

Lost & Found

Lost items should be reported to the registration area during the event. After the event, please contact KimoKawaii through our Contact page regarding lost property. KimoKawaii is not responsible for lost, stolen, or damaged personal belongings.

Policy Updates & Agreement

KimoKawaii Anime Experience & Convention reserves the right to interpret, modify, update, or add to these policies at any time in order to maintain a safe, welcoming, and enjoyable experience for all attendees, guests, artists, exhibitors, vendors, volunteers, staff, and venue partners.

By attending, participating in, or purchasing admission to a KimoKawaii event, you acknowledge that you have read, understood, and agree to follow all KimoKawaii policies, venue rules, and instructions provided by event staff.

Thank you for helping us create a respectful, creative, and inclusive environment where anime and pop culture fans of all ages can come together and enjoy the KimoKawaii experience.

We appreciate your cooperation and look forward to celebrating with you!